Privacy Policy

This Privacy Policy explains how and why Greatland Resources Limited, its subsidiaries and its related entities (collectively, “Greatland”) collect, use and disclose personal information.

Greatland takes your privacy seriously. Greatland has obligations under the relevant data protection regulations and laws in the jurisdictions in which we operate.

Who We Are

Greatland is a gold and copper mining company listed on the ASX and London Stock Exchange’s AIM Market (ASX: GGP AIM:GGP).

The registered office of Greatland Resources Limited is Level 2, 502 Hay Street, Subiaco WA 6008.

Greatland will be a controller of your personal information and have obligations to ensure your rights are protected in the jurisdictions where that concept is recognised.

What Personal Information Is Collected

Greatland processes your personal information to meet our legal, statutory and contractual obligations and to keep you informed of events and news relating to Greatland Resources Limited.

The personal information collected and held about you may include:

identifying information, such as your name and date of birth;
contact information, such as your postal address, telephone number and email addresses;
financial information, such as your bank account details or other payment details;
shareholder registry details, including information about your holdings and other details needed to include on the registry;
if you are a Greatland employee or you work for a customer or service provider of Greatland, in addition to the above, information about your employment, including job title, qualifications, medicals, police clearances and professional contact details;
if you apply for a position with Greatland, information you provide us when you apply for the position, including your work history, education, and other career details;
records of our communications with you, including any messages you send us; and
device information, server log information, IP address, and location information.

Without this information Greatland may not be able to provide you with services, respond to queries or requests that you submit to us or otherwise carry out our business relationship with you.

How Your Personal Information Is Collected

Personal information in collected in the following ways:

when you contact us, submit a query or request to us, whether that is in writing (including emails, online forms), via our website (including cookie technology), over the phone, or in face to face meetings;
if you apply for a position or role with us;
from third parties who are entitled to disclose that information to us, such as your employer, our share registrars, or your job references; and
from public sources.

Greatland will generally collect personal information directly from you; however, in some cases personal information may be collected from a third party, such as through your representatives, contractors who provide services, or third parties who refer you to Greatland because they think you may be interested in our products or services.

How Your Personal Information Is Used

Greatland may use or process your personal information for the following purposes:

for business related purposes, including to enable us to perform or manage our contracts with customers, suppliers and third parties, to manage business relationships, to conduct investigations, and to manage our business activities;
to manage our relationship with you, including to communicate with you, to answer your queries and requests, and to verify your identity when you are dealing with us;
to comply with our legal and regulatory obligations, to manage and resolve any legal or commercial complaints or issues, or establishing, exercising or defending legal rights or for other purposes relating to legal proceedings;
for recruitment-related purposes, including considering applications for roles with our company and validating the information you provide to us;
for education and training, including to carry out education and training programs for our staff;
for marketing and public relations purposes, including to keep you informed about our activities, including by sending out newsletters;
to manage shareholder relationships, including undertaking share transactions, dividend payments and communications with shareholders; and
to prevent fraud and ensuring the security of our systems.

Greatland may use your personal information to send you material about the Company where we have assessed that it is beneficial to you and in our interests. You can opt-out of receiving marketing communications by contacting info@greatland.com.au or following the “unsubscribe” link in the communication.

Greatland may be entitled to process your personal information for various reasons, including where you have given your consent for one or more specific purposes.

Who we disclose your Personal Information to

Greatland may disclose your personal information to the following people and entities:

your representatives, advisers and others you have authorised to interact with us on your behalf, such as your staff, your lawyers, or a reference on a job application;
our staff who need the information to discharge their duties;
related entities within our corporate group;
our business partners, agents, contractors and service providers;
third party service providers, including health management specialists, payment system operators and financial institutions;
third parties who help facilitate shareholder and investor activities, such as brokers, PR companies, and share registrars
professional advisers who we engage to provide advice on our business, including lawyers, accounting firms, and consultants;
prospective purchasers of all or part of our business or shares in our company or a related entity, or other entities that we propose to enter into corporate transactions with; and
government authorities or regulatory bodies, or to other people as required by law.

Safeguarding Measures

Greatland takes reasonable measures and precautions to protect and secure your personal information.

We store personal information for as long as it is needed for the purpose for which it was collected or as required by law. We use a range of physical and technical security processes and procedures to protect the confidentiality and security of the information that we hold, and we update these from time to time to address new and emerging security threats.

Retention of Personal Information

How long Greatland holds your personal information for will vary. The retention period will be determined by various criteria, including the purposes for which we are using it (as it will need to be kept for as long as is necessary for any of those purposes) and legal obligations (as laws or regulations may set a minimum period for which we have to keep your personal information).

International Transfers of Personal Information

Greatland has operations or has business dealings with entities located around the world, and in some cases your personal information may be disclosed to persons located outside of the jurisdiction in which it was initially collected. These recipients may be subject to different privacy regimes.

For personal information collected in Australia, the recipient locations are likely to include the UK, EU, United States, Philippines and India.
For personal information collected in the United Kingdom (UK), we will ensure that the transfer is subject to appropriate safeguards or is otherwise permitted under applicable law. For example, the jurisdiction to which the personal information is transferred may be approved by the UK Government or the recipient may have agreed to standard contractual clauses approved by the UK Government that oblige them to protect the personal information.
You can obtain more details of the protection given to your personal information when it is transferred outside the UK, including a copy of any standard data protection clauses entered into with recipients of your personal information, by contacting us using the details set out under “Contacting Us” below.

Your Rights

You have the right to access any personal information that Greatland processes about you and to request information about:

What personal information we hold about you, the categories concerned, and the purposes for which we process it;
The recipients to whom the personal information has or will be disclosed;
How long we intend to retain your personal information for; and
If we did not collect the personal information directly from you, information about the source.

If you believe that we hold any incomplete or inaccurate personal information about you, you have the right to ask us to correct and/or complete the information by contacting us at the details in the “Contacting Us” section of this policy.

You also have the right to complain to the relevant data protection authority by using the details in the “Concerns about your privacy” section of this policy.

In some countries where we operate, you may also have the right to request erasure of your personal information or to restrict processing in accordance with the data protection laws; as well as to object to certain processing of your information. Where we rely on your consent to process your information, you have the right to withdraw this consent at any time. Where applicable, you also have the right to receive copies of your information and request that we transfer it to a third party in certain circumstances, and the right to be informed about any automated decision-making we may use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your personal information is protected and kept secure.

Changes to This Privacy Policy

From time to time, Greatland may update this policy. Changes to this policy will be made available on our website: www.greatland.com.au. We recommend that you check this policy regularly so that you are aware of any changes.

Contacting Us

If you have any questions or concerns or would like more detail about how we process your personal information, you can contact us at privacy@greatland.com.au

Concerns about your privacy

If you are concerned about the way in which we are managing your personal information and think we may have breached the applicable laws, or any other relevant obligation, please contact us using the contact details set out in the “Contacting Us” section above. Complaints must be lodged in writing. We will seek to deal with the matter within a reasonable time, and will keep you informed of the progress of our investigation.

If we have not responded to you within a reasonable time or if you feel that your complaint has not been resolved satisfactorily, you can contact us to discuss your concerns.

If you are concerned about how we are dealing with your personal information, then you may have the right to complain to an applicable data protection authority. The relevant authority will depend on which country you are located in:

Australia – the Office of the Australian Information Commissioner (OAIC). Contact details can be found at the OAIC’s website: www.oaic.gov.au.
United Kingdom – the Information Commissioner’s Office (ICO). Contact details can be found at the ICO’s website: www.ico.org.uk

Greatland Cookie Policy

Information about our use of cookies

Our website uses cookies to distinguish you from other users of our website. This enables us to provide you with a good experience when you browse our website. It also allows us to improve our site.

A cookie is a small text file that is stored on your browser or the hard drive of your computer. These are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

As a user of our company’s site you have a choice about which cookies you accept from us. Cookies can be either essential for our website function or non-essential (examples of non-essential cookies include those used by online advertising and any other third parties). We will give you the option to accept these cookies and in the event you do not click to “accept” our cookie notice we will assume by default you do not want to accept cookies.

There are two main types of cookie:

Persistent cookies – these are stored on your computer after you have finished using a website so that the website provider can remember your preferences the next time you use it.
Session cookies – these are deleted when you finish browsing a website and are not stored on your computer longer than this.

The table below lists the cookies we use and why, including in relation to our investor news feeds:

Domain	Name	Purpose
polaris.brighterir.com	AWSALB	Amazon Web Services
polaris.brighterir.com	XSRF-TOKEN	Protect against CSRF attack
polaris.brighterir.com	laravel_session	Session cookie
.brighterir.com	_ga	Google Analytics
.brighterir.com	_gid	Google Analytics
greatland.com.au	viewed_cookie_policy	Has user viewed cookie policy

All brighterir.com cookies are confined to Investor News announcements and originate from brighterir.com

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control.

You can also block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.